Week 6 Report: Process Implementation and Workflow Optimization

In Week 6, our primary objective was to enhance the efficiency and transparency of our operations by introducing new processes and refining existing ones. The new workflows are designed to address several key areas within the Near Digital Collective (NDC). These include handling bug triage and feature requests, reviewing and approving community initiatives, developing budgets and proposals for constellations, managing retroactive payment requests, and reporting KPIs/OKRs.

1. GWG - Bug Triage/Feature Process

Recognizing the importance of community involvement in our software development and maintenance efforts, we have designed a seamless and interactive bug triage or feature addition process. We’re utilizing Canny.io, a user feedback management tool that enables our community members to identify bugs and suggest new features conveniently. The Near Digital Collective’s Bugs and Feature Requests Board on Canny.io provides an excellent platform for this interactive engagement.

Key Aspects:

  • Identification and resolution of bugs.
  • Suggestion and integration of new features.
  • Increased community involvement in software development.
  • Efficient utilization of Canny.io for interactive bug triage and feature addition process.

2. GWG - Committee Review / Approval Process

We believe in the strength of our collective, and our committee review and approval process is structured to uphold this. Through this system, community members can propose initiatives that are then reviewed and approved by the collective’s committee. This collaborative approach ensures our decisions are reflective of our diverse community’s perspectives and insights.

Key Aspects:

  • Community-led initiative proposal.
  • Committee review and approval process.
  • Increased participation in decision-making processes.
  • Enhanced collective involvement.

3. Constellation - Budget Template Process and Proposal Development

Our constellations play a vital role in facilitating specific areas of focus. They need to operate with a clear set of goals, a comprehensive plan, and a detailed budget. We have therefore provided a guide on how constellations can develop their budgets and craft their proposals for funding approval. By aligning initiatives with the broader objectives of the NEAR Ecosystem, we ensure the effective, transparent, and accountable allocation of funds.

Key Aspects:

  • Process for budget creation and proposal development.
  • Clear alignment with the broader objectives of the NEAR Ecosystem.
  • Ensured transparency and accountability in funding allocation.
  • Facilitating funding approval for constellations.

4. Constellation - Retroactive Payment Requests: Bounties, Grants, Supplier Payments, Operational Expenses, and Salaries

We have introduced a comprehensive process for handling retroactive payment requests. This process allows constellation members or projects applying for grants to request retrospective payments for completed tasks, grants, supplier payments, operational expenses, or salaries. This not only fosters transparency, accuracy, and fairness but also ensures that every contribution is recognized and rewarded.

Key Aspects:

  • Retroactive payment request process for various activities.
  • Ensured transparency, accuracy, and fairness in financial transactions.
  • Recognition and reward for all contributions.
  • Facilitated request submission and documentation.

5. Constellation - KPI/OKR Reporting Process to HoM (monthly)

To ensure transparency and facilitate performance monitoring, we have instituted a monthly KPI/OKR reporting process to the House of Merit (HoM). Each constellation within the NDC is obligated to establish its own Key Performance Indicators (KPIs) or Objectives and Key Results (OKRs). These performance metrics should align with the constellation’s charter and contribute towards achieving the overall goals of the NEAR Ecosystem.

Key Aspects:

  • Establishment of KPIs/OKRs within each constellation.
  • Monthly KPI/OKR reporting to the House of Merit (HoM).
  • Enhanced performance monitoring.
  • Alignment with the overall goals of the NEAR Ecosystem.

Each of these processes plays a vital role in promoting transparency, efficiency, and community participation within the NDC. As always, these processes are living documents that will continue to evolve and improve over time with feedback and testing. Stay tuned for more updates as we continue to refine and develop our workflows for the betterment of our collective.